The village archive consists of two components (a) the full set of Newsbites (N.B. work in progress to add old Newsbites) and (b) a number of documents lodged on the website server by village organisations including the Sutton Poyntz Society, the Biodiversity Group and the History Group. In addition, the Archive page has a link to the Gallery page, for which guidance is available above.
Newsbites
See above (What's On) for how to create a Newsbite article. If the rules described there are followed, then all Newsbites will automatically by included, in date order, in the Newsbite archive.
Document archive
A Document Archive webpage displays a list of selected folders in the website's /images/documents folder, and allows a drill-down through sub-folders to the document files.
To add a complete new sub-folder to the /images/documents folder, use Media to drill down to where the folder is to be added (by clicking in the folder list on the left), Click the Create new folder to add a new folder. Click on the new sub-folder's name in the list on the left to enter the new sub-folder.
To add a file or files to a sub-folder, enter the sub-folder (by clicking in the folder list on the left). Use the Upload button to select files from your own computer to upload to the sub-folder. N.B. We recommend that files to be displayed in the website Archive page should only go in the lowest-level folders - do not mix files and sub-folders in the same folder as this makes the document display less easy to use.
Once you have added new sub-folders and files, it is necessary to add them to the database of folders and documents for display in the Document Archive webpage. To do this, click jDownloads in the Components section of the Joomla control panel. Select Control Panel. Now click Check Download Area, and select Full Scan. The software will analyse changes to the /images/documents folder area; after a pause a new window will appear listing new sub-folders (which are called Categories) and files (which are called Downloads). Click the Make the changes permanent button to confirm the changes. At this stage, you may get an error message, which you can (I think) ignore.
The new Categories (i.e. sub-folders) and Downloads (i.e. files) that have been introduced by the above process will initially be Unpublished, and therefore not visible in the Document Archive page. Select Categories in the jDownloads control panel. This will list all the sub-folders in /images/documents. Find the sub-folders that you have just created, and click the X icon next to the sub-folder name in order to Publish the sub-folder; this will automatically publish all the files in that sub-folder.
You can add a description to a document, which will be displayed with the file name in the document archive. To do so, select Downloads in the jDownloads control panel, find and open the entry for the required file, and enter text in the Short description box. You can also specify which files are or are not to be included in the displayed document archive; to do so, select Downloads in the jDownloads control panel, find the file that you want to unpublish or publish, and click the Tick or Cross next to the file name to change its status. (N.B. Files are automatically published when a whole Category is published, but will be set as unpublished if you have added a new file to an existing Category).